EXPERIENCE AND QUALIFICATIONS:
• At least 2 years’ experience in an administrative or financial role.
• Relevant degree will count in the candidate's favour.
KEY SKILLS:
• Commitment to deadlines.
• Willing to work in a team.
• Good communication skills.
• Attention to detail.
• Problem solving skills.
• Analytical.
• Good Excel skills.
• Excellent customer service.
• Ability to work accurately and efficiently.
RESPONSIBILITIES:
The successful candidate will be partly responsible for administrative functions in the Lucerne department.
Responsibilities will include tasks such as:
1. Contracts:
• Capturing and submitting purchase and sales contracts on the system
• Perform cost calculation on transactions
• Check that contracts are signed
• Drafting manual contracts
2. Billing:
• Invoicing and storing necessary documents
• Email/post invoice to customer
• Make transfers to other marketers
• Making out credit notes
• Create and send out pro forma invoices
3. Loading of external invoices:
• Prepare accounts payable invoices for payment (POC)
• Load storage invoices and other supplier invoices
• Load transport invoices
4. Miscellaneous:
• Closing of contracts at the end of Feb. and Sept.
• 6 Months reconciliations
• Handle minor enquiries/complaints as soon as possible
• New debtors and creditors collection of necessary paperwork
5. Inventory:
• Complete request for inventory adjustments where necessary
6. Logistics admin
• Generate loading contracts
• Update of loads on the dashboard
• Booking of trucks at suppliers and clients
• Generate claims/losses on loads as necessary
• Receiving and capturing of proof of deliveries
EMAIL CV IN WORD FORMAT: cvs@agricruitment.co.za