A Wine Estate, based in Stellenbosch, currently has a position available for a dynamic Office Manager/PA to join their team. The ideal candidate is diligent, a detail-oriented person with strong interpersonal skills (Afrikaans and English), can work independently, and can perform well in both team context and individually.
The position will report to the CFO and assist the CEO and CFO with day-to-day activities.
General office administration:
- Efficiently manage office operations, including supplies, equipment, and facilities.
- Organize and coordinate meetings, conferences, and events.
- Handle incoming calls, emails, and correspondence.
- Maintain and update office records and documents.
- Complete credit applications for review of the CFO;
- Data capturing of invoices in the accounting system for review.
- Liaise with various departments to streamline office processes.
- Responsible for compliance documentation regarding audit requirements (WIETA)
- Assist the HR manager in preparation and maintenance of registers (Training, Leave, Disciplinaries)
Executive Support:
- Manage the CEO's calendar, scheduling meetings, and appointments.
- Coordinate travel arrangements, both business and personal.
- Act as a gatekeeper, screening and prioritizing communications.
- Assist in managing the CEO's private administrative affairs with the utmost discretion.
- Collaborate with the executive team to ensure efficient communication and workflow.
- Assist in the execution of strategic initiatives.
- Support the executive team in meeting preparation and follow-ups.
- Handle ad-hoc tasks and projects as requested by the team.
Requirements:
- Minimum 5 years work experience as a PA/Executive Assistant or Office Administrator;
- Diploma in a relevant qualification e.g. secretarial/ personal assistant/ office administration is beneficial
- Excellent computer, literacy skills, particularly MS office, communication skills and professional telephone etiquette;
- Attention to detail, team mentality and positive attitude;
- Own reliable transport.
Please apply online at wineestaterecruitment@gmail.com before 08h00 on 26 August 2024.
Please note that only shortlisted candidates are contacted. If you don’t hear from us within two weeks of the closing date, please assume that your application was unsuccessful.