Logistics Administrator - Fruit Industry - Stellenbosch

Job Summary

• Print, check, allocate and recon all logistics invoices for storage, documentation and other logistics costs and submit to finance for payment.
• Manage queries with various service providers and shipping lines.

Basic Qualifications

Candidates should meet the following qualifications upon hiring into the job.  

• Education: A Degree or diploma in Logistics Management or related qualification is preferred.
• Experience: Alternatively, the candidate should have a minimum of 24 months experience working in the Fruit Export Industry

Job Requirements

• Responsible,
• Pay attention to detail
• Able to solve problems,
• Work in a team environment
• Be accurate and take responsibility
• Good communications skills
• Willing to work overtime when needed
• Be computer literate or have experience with Outlook, Excel and an export system, e.g. Dipar.

Key Functions and Expected Performance

Logistic documentation for freight forwarders

• Always liaise with product coordinators to know how many containers was packed at the pack houses and destined for specific vessels and clients.
• Follow up with freight forwarders with regards to deadlines, protocol and vessels due
• Chase and verify with loading depots with regards to loading information and container information
• Verify all export documentation/information is correct and send to the forwarders timeously
• Follow up with freight forwarders with regards to outstanding or incorrect documentation
• Responsible to extract information from Dipar to generate SI or addendum information for submission to Freight Forwarders
• Be aware of the different requirements for different commodity groups and areas.

Logistic service provider invoices and costs

• Extract information from Dipar and compare with Logistic invoices received to ensure the containers and incoterms are in line
• Check the logistics invoices to verify that charged amounts are in line with agreed rates and ensure Commercial Coordinators check and Commercial Managers signs off before payment;
• Reconcile month end statements for logistics invoices with system and prepare weekly / monthly service provider payments
• Logistics invoices including but not limited to shipping line landside and freight, storage, transport, documentation, Daff, PPECB
• Capturing of actual logistical supply chain (transport, freight and storage) costs on business system Dipar
• Maintain a good communication line with the logistics service providers.

Administration & Other

• Health & Safety officer - ensure we comply with H&S regulations and arrange for the necessary documentations and product to be in place
• Communicate internally with employees, and effective communication is important to the accuracy and efficiency of internal operations
• Respond to any Logistical/Operational queries

Email CV in WORD format: cvs@agricruitment.co.za

Please consider your application as unsuccessful if you have not been contacted within 2 weeks.

POPIA: by applying for the position, the applicant gives permission to the company to scrutinise and process personal information shared.