Senior Creditors Clerk

The Senior Creditors Clerk will oversee and manage the accounts payable function within the hospitality entity, ensuring accurate processing, reconciliation, and payment of all supplier invoices.

This role requires a high level of accuracy, organizational skills, and knowledge of the hospitality industry, including vendor relations, procurement processes, and cost control.

KEY DUTIES AND RESPONSIBILITIES INCLUDES BUT ARE NOT LIMITED TO:

Accounts Payable Management:
 Oversee the end-to-end accounts payable process.
 Process supplier invoices accurately, ensuring adherence to company policies and VAT regulations.
 Manage the timely approval and payment of invoices, PO’s and PQ’s while adhering to agreed credit terms.
 Maintain accurate and up-to-date records of all expense transactions in the accounting system.

Reconciliation:
 Perform monthly reconciliations of supplier statements with the accounting system.
 Investigate and resolve any discrepancies with suppliers promptly.
 Ensure all payments are correctly allocated and accounted for.

Reporting and Compliance:
 Prepare monthly accounts payable reports for management.
 Monitor and report on outstanding liabilities and ensure the aging of creditors is aligned with company policy.
 Assist with audits, ensuring compliance with financial regulations and company policies. Vendor Relationship Management:
 Act as the main point of contact for supplier queries and disputes with the procurement department.
 Negotiate payment terms and ensure strong working relationships with vendors in liaison with the procurement department.
 Liaise with procurement and operations teams to resolve invoice or payment-related issues. Process Improvement:
 Identify opportunities to improve the accounts payable process, including the implementation of automation or system upgrades. 
 Ensure adherence to internal controls and recommend improvements to strengthen the financial processes.

Team Support:
 Supervise junior creditors clerks or accounts assistants (if applicable).
 Provide training and mentorship to team members to ensure their growth and development

EXPERIENCE & QUALICATION:
 Previous experience in a similar role (3+ years)
 Hospitality industry experience an advantage
 Knowledge of ERP and/or Business Central an advantage
 Accounting qualification (minimum a diploma or equivalent)
 Proficiency in Microsoft, Excel & PowerPoint

BEHAVIOURAL COMPERENCIES:
 Excellent verbal and written communication abilities.
 Willingness to learn  Attention to detail with excellent organizational skills
 Strong customer service orientation with the ability to handle challenges effectively.
 Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
 Strong problem-solving skills with the ability to make sound decisions under pressure