Key Responsibilities:
Database and Documentation Administration
• Complete necessary documentation for inbound and outbound transactions.
• Maintain customer and supplier information
• Ensure compliance with import/export regulations.
• Maintain product pricing and inventory databases and product specifications.
• Ensuring creditor payments as captured, reconciled, and processed timeously
• Daily processing of invoices and purchase orders.
• Accumulate and track crop information per season per Farming Organisation /Supplier and support the team with accurate up to date information for the purpose of tracking performance, live management and future planning.
• Assist and maintain company information as requested
Logistics coordination and administration
• Capture Purchase Orders based on batch test food safety compliance and approval from Operations manager
• Compile Certificates of Acceptance (CoAs) based on original batches, traceability requirements and customer needs
• Create invoices for approval
• Consolidate documentation per batch and in line with customer requirements, including food safety & QA documentation and certification as well as Impact data where required
• Coordinate and administer documentation needs for SARS and SARB requirements for import and export trade.
• Facilitate logistics through administration of documents including import & export permits and stock notifications. Ensure documents are updated.
• Coordinate product testing and track testing timelines reporting on requesting support where out of acceptable and agreed limits.
• Communicate and request corrective action and report on non-compliant product. Document and report rejected stock and recourse.
Stock and Inventory Administration
• Track stock movements and warehouse locations.
• Compile monthly reports on purchases, sales and inventory.
• Liaise with internal departments to ensure smooth process flow of all business processes. Effective and timeous email correspondence to customers and suppliers.
• Assist with audit and stock count data supply.
• Assist with managing product specification adherence per customer updated in line with seasonal contracting and planning.
• Support by timeously sharing product In/out of spec as per testing results.
• Track and monitor stock delivery vs forecast and contract and communicate variance weekly
Communication and Support
• Support meetings with effective communication between teams and suppliers and customers.
• On Time In Full (OTIF) including quality with livelihoods metrics.
• Support the Operations Manager with analyses, reports, and stakeholder queries.
• Notify and flag risks timeously.
General Administration
• Maintain accurate records and support with updating internal policies.
• Support and implement administrative efficiency
• Coordinate interdepartmental operations and assist in report preparation.
• Support overall team with annual and quarterly planning and budgeting.
• As part of the team, contribute to and support achievement of company targets
• As part of the team, contribute to and support financial management
• As part of the team, contribute to and support strategic custodianship of measurement systems and Theory of Change
• As part of the team, contribute to and support the team in other company platforms (Incubator, Amplifier).
• As part of the team, contribute to and support the team in capturing and documenting the development of impact measurement frameworks, processes and systems.
Qualifications:
• Education: Degree or National Diploma in Procurement/Supply Chain (NQF level 6) will be an advantage
• Experience: at least 2-5 years administration with logistics, supply chain or related field of administration.
Knowledge:
• Intermediate understanding of agricultural supply chains.
• Expert knowledge of shipping routes and requirements a distinct advantage.
• Familiarity with ESG principles.
• Valid driver’s license
Skills and Competencies:
• Advanced communication and relationship-building skills.
• Strong analytical and problem-solving abilities.
• Attention to detail and commitment to quality.
• Proficiency in planning, organizing, and time management.
• Proficient in Microsoft Office Suite and D365
Email CV in WORD format: cvs@agricruitment.co.za
Please consider your application as unsuccessful if you have not been contacted within 2 weeks.
POPIA: by applying for the position, the applicant gives permission to the company to scrutinise and process personal information shared.