Office and HR Administrator

POSITION:                               Office and HR Administrator

LOCATION:                              Stellenbosch

INDUSTRY:                              Hospitality and Agricultural

TYPE OF POSITION:                Permanent, full time, on site

REPORTING TO:                      Head of Finance

START DATE:                           As soon as possible

PURPOSE OF THE POSITION

The Office and HR administrator plays a crucial role in ensuring the smooth and efficient operation of the Blaauwklippen Office and HR department. The person will provide essential administrative support, manage day-to-day administrative tasks, and maintain a productive work environment. The ideal candidate will be an organised, self-motivated problem solver with exceptional communication skills and fanatical attention to detail.

KEY RESPONSIBILITIES

Office Administration

• Diary and calendar management of Senior Management.
• Handling queries, answering phones and e-mails for Senior Management.
• Coordination of all logistical arrangements related to meetings, functions and events including:
  • Bookings venues,
  • Sending meeting invites and the agenda if required,
  • Coordinating the set-up including technical requirements
  • Meeting and welcoming guests,
  • Organising refreshments,
  • Typing of and distributing minutes if required,
  • Coordinating clean up.
• Coordination of all travel arrangements including accommodation, flights etc.
• Inventory management of office supplies and placing of and coordinating orders.
• Coordinating courier pick-ups and deliveries, and drive to suppliers or service providers if required.
• Updating and maintaining the Office / Admin SharePoint folder.
• Data capturing and filing, paper-based and virtually.
• Submitting timely reports and preparing presentations / proposals as assigned.
• Managing the cleaning team, including recruitment, attendance, leave, performance and employee morale.
• Administrative assistance with projects when needed and any other relevant request.

Human Resources Administration

• Updating and maintaining the HR SharePoint folder.
• Assisting with recruitment of junior level employees and coordinating of interviews, booking rooms etc for all levels.
• Coordinating and / or facilitating new employee on-boarding and induction (including payroll documentation, health and safety orientation, meet and greet of the team, coordinating a training plan for the new employee etc.).
• Compiling required information for legislative submissions i.e., Skills plan submission – learning needs analysis, attendance registers etc.
• Sharing new policies and processes with relevant employees.
• Employee engagement and handling and / or escalating employee queries and concerns.
• Assisting managers with informal conversations and paperwork, with employees relating to absenteeism, performance etc.
• Coordinating employee wellness initiatives, social events and assist with culture survey compilations and workshops.
• Conducting exit interviews and ensuring off-boarding of terminated employees are concluded.

JOB REQUIREMENTS

• Relevant tertiary education required (i.e., Diploma or Degree in HR / Business administration / Law / Finance etc.)
• 5+ years’ experience as Office administrator and / or Human Resources administrator.
• Excellent MS Office skills (Excel, Word, PowerPoint, Outlook) and G-suite (Google docs).
• Excellent communication skills – in English and Afrikaans.

PERSONAL QUALITIES AND SOFT SKILLS REQUIRED

• Fanatical attention to detail.
• Hardworking with a positive “can do” attitude.
• Excellent interpersonal skills to build effective relationships.

• Strong in planning, organising and achieving deliverables.
• Competent to handle high stress situations and staying calm under pressure.
• Strong problem solver orientation.
• Agile and flexible; willing to learn.

OTHER REQUIREMENTS

• Driver’s license and own reliable transport
• South African citizen.
• Clear criminal record.

Please take note of the following:

• The Company reserves the right not to make an appointment to the above position.
• Applicants who do not receive any response within a month can accept that their applications were unsuccessful.
• The Company strives for equal opportunity in terms of its employment equity guidelines.

Please send your CV to admin@blaauwklippen.com.