Creditors Clerk

A heritage farm in the Paarl region seeks a Creditors Clerk.

Duties and responsibilities

Qualifications and experience

• Diploma in Bookkeeping/Accounting will be highly advantageous
• Grade 12
• Minimum 3 years’ experience as a Creditors Clerk
• Compulsory subjects English and Math
• Experience with Xero ERP system

Job Description/Functions

Suppliers/Creditors:

• Process invoices on Xero - on accrual basis not cash basis, to correct accounts and cost centre (indicated on requisitions or to be checked and agreed with Accountant/FM)
• Process cashbook (Bank reconciliations on Xero) to allocate payment to supplier
• Prepare payment requisitions - Operations approve before loading on banking system
• Load payments on banking system to be approved by Accountant and FM - after signed off by operations
• Petty cash management and reconciliation
• Cash float management and requisition on FNB
• Prepare suppliers/creditors reconciliations for Accountant review/approval (note payments are made weekly and on urgent basis)
• Follow up with suppliers/creditors where there are differences - reconciling items
• Prepare loan reconciliations between inter-companies
• Ensure all supplier invoices are valid tax invoices and addressed to the correct entity and reflecting the correct VAT number etc.
• Engage with releasers for payment authorisation
• Resolve account queries as and when received from Accountant, FM, suppliers and operations.
• Ensure all invoices are paid on/before the due date
• Ensure all urgent payments are done as soon as possible
• Perform administration involving new suppliers
• Assist with capturing of invoices in the stock department on an ad hoc basis
• Willing to work overtime as and when needed, especially during month end and financial year end
• Provide support to auditors as and when needed

Skills

• Reliable and accountable
• Reliable
• Trustworthy
• People skills
• Ability to understand and execute oral and written instructions
• Ability to pay attention to detail
• Team player
• Experience and knowledge of Excel and Xero, with experience in Lightspeed being advantageous

Job Type: Full-time office based

If you meet the criteria, please email me your updated CV to tanya@tanyaserra.co.za