Functions & Events Coordinator - Constantia Wine Route

 Join the team of an award-winning 5-star Hotel & Spa renowned for its world-class service and stunning setting.

My client is seeking a Functions & Events Coordinator who thrives on creating memorable experiences, from elegant weddings and private celebrations to high-end corporate gatherings.

Purpose of the Role:  To manage provisional and confirmed function bookings, ensure seamless coordination across departments, and deliver successful internal and external events. The role requires strong organisational skills, leadership ability, and hands-on involvement in all stages of event planning and execution.

Why This Role is a Fantastic Opportunity:  Work in a prestigious, fast-paced luxury environment, managing events that leave a lasting impression. Gain exposure to high-profile clients, develop your leadership skills, and expand your expertise in all aspects of event planning. This role is perfect for ambitious, creative professionals passionate about delivering exceptional experiences.

Key Responsibilities Include but Are Not Limited To:

• Manage all function and event bookings, ensuring no double bookings occur
• Maintain updated function sheets and communicate details to all departments
• Develop proposals that meet client requirements and present within deadlines
• Liaise with clients, vendors, and service providers to coordinate event logistics
• Conduct site inspections and advise clients on venue and service options
• Oversee and manage events on the day, including set-up, guest relations, and vendor coordination
• Support marketing initiatives related to events and create sales opportunities for future business
• Monitor budgets, issue invoices, and provide accurate financial reporting

Criteria for the Role:

• 3–5 years’ experience as a Functions & Events Coordinator (hospitality or luxury environment advantageous)
• Accreditation in hospitality / events management
• Proficient in MS Office Suite with working knowledge of hotel property management systems (e.g., Opera, Micros, or similar)
• Previous supervisory or leadership experience
• Excellent communication skills and strong command of English (Afrikaans an advantage)
• Sound numeracy and administrative skills
• Ability to plan ahead, multitask, and work under pressure
• Enthusiastic, motivated, and a strong team player
• Willingness to work shifts and flexible hours as required

Please e-mail your complete and updated CV to nikita@helderbergpersonnel.co.za