Events & Conferencing Coordinator

Asara Wine Estate & Hotel (Pty) Ltd in Stellenbosch, Western Cape is looking for a friendly, hardworking & reliable team player with excellent communication skills (Afrikaans & English) & attention to detail to drive the Events Department within our Estate.

The candidate would need to be available to work shifts, weekends and public holidays. This is a necessity and non-negotiable. Own transport essential

DUTIES will include (but not be limited to):

Contacting potential leads – establishing & maintaining relationships with vendors & venues – planning event details & all aspects, including seating, dining etc – creating financial reports & collecting payments on time – arrange events & addressing potential problems that may arise – evaluate event’s success & submit reports – assist all event operations (preparing venue, invitations etc.) – maintain administrative procedures with regards to quotations, contracts, payments

ESSENTIAL QUALIFICATIONS, SKILLS & EXPERIENCES:

• Matric with 2-year diploma in Hospitality / Event Management
• Minimum of 3 years working experience in Functions/Events in Hospitality
• Wedding co-ordinating experience beneficial
• Knowledge of Conference/event preparation techniques
• Excellent verbal & written communication skills & attentive, friendly & service-oriented manner
• Languages: English & Afrikaans, additional languages beneficial
• Computer savvy (Protel, Microsoft Office)
• Ability to multi-task & prioritize departmental functions to meet deadlines
• Work well in stressful, high-pressure situations

APPLICATION:

Only complete applications will be entertained. To complete please send your CV with a clear photo, a cover letter, your salary expectation & contactable references to events-manager@asara-hotels.com  in order to be considered.