This person is responsible for the accurate and efficient administration of all documentation, invoicing, compliance requirements, and certifications relating to the company’s wine exports and domestic sales.
The role ensures that all commercial and regulatory documentation is complete, accurate, up to date, and compliant with applicable local and international legislation, customer requirements, industry standards, and certification requirements. The position acts as a key administrative link between Sales, Logistics, Finance, Production, Quality, external service providers, customers, freight partners, and regulatory authorities.
Key Responsibilities
- Prepare, process, and maintain all documentation required for wine exports and international shipments.
- Manage export orders from confirmation through to dispatch and final documentation.
- Prepare and verify commercial invoices, packing lists, certificates of origin, shipping documents, export declarations, and other relevant documentation.
- Coordinate documentation requirements with freight forwarders, clearing agents, shipping companies, customers, and international distributors.
- Ensure that export documentation accurately reflects product, quantities, pricing, destinations, Incoterms, and customer requirements.
- Administration of domestic wine orders, deliveries, and related documentation.
- Strong coordination between internal departments, customers, suppliers, logistics providers, and regulatory bodies.
- Coordinate the administration and maintenance of relevant international standards, certifications, accreditations, and customer compliance requirements.
Minimum Requirements
- A relevant Diploma or Degree in Logistics/Supply Chain Management (advantageous).
- At least 3 years’ proven experience in a similar role, preferably within the wine industry.
- Strong administrative and logistical capabilities.
- Excellent computer proficiency in Pastel; Excel and online platforms.
- Fully bilingual – English and Afrikaans (written and spoken).
Please send your application to: accounts@dewetshof.com