Personal/Operations Assistant Fruit Industry

Wednesday, 8 May, 2019
Lee-Zanne Flaatten     0824188747
Stellenbosch  

 An Export Fruit Company is looking for a fulltime Personal Assistant for the General Manager (Technical).  This dynamic person will be the first point of contact and will be organising & maintaining the General Manager’s diary and engagements.  The position will be based in Stellenbosch.

Qualifications and experience required:

  • Grade 12, driver’s license
  • A professional secretary or executive assistant qualification would be advantageous
  • An agricultural background would be preferable but is not a requirement
  • At least 5 years of relevant work experience as a personal or executive assistant

Competencies:

  • Proven MS Office proficiency (Excel, Word, PowerPoint, SharePoint etc.)
  • Strong and ordered administrative capabilities
  • IT strengths in Excel and similar programmes
  • Good verbal and written communication skills & professional, friendly disposition
  • Fully bilingual in English & Afrikaans
  • Ability to focus on detail
  • Be willing to travel to all citrus production regions of RSA on occasion
  • Competent in managing an office environment and dealing with sensitive or confidential information
  • Good work coordination skills

 

Duties:

  • Extensive Executive diary management, prioritising emails and redirecting as necessary
  • Arranging and attending high level meetings, taking minutes
  • Producing, distribution and compiling documents, reports, presentations, agendas, minutes, follow-up actions and general correspondence using Excel, Word, PowerPoint
  • Screening all phone calls, facilitating the resolution and escalation of issues and complaints, enquiries and requests and handling until resolved
  • Arranging travel local and international, accommodation and visas
  • Arranging necessary meeting rooms, and equipment e.g. Skype and conference calls, refreshments, lunch etc.
  • Maintaining office systems, including data management and filing
  • Meet and greet of visitors
  • Run personal errands for the Executive as necessary


If you are a professionally presentable, proactive person with strong organisational skills, take pride and ownership in your contribution, have excellent attention to detail and want to be part of a dynamic organisation, please forward a comprehensive CV, a letter motivating your application and expected remuneration.

Email CV: inadmin@mweb.co.za