Payroll/HR Clerk

Tuesday, 7 July, 2020
anonymous    
Western Cape  

Strand Paint and Hardware is looking for a dynamic and skilled HR and Payroll Clerk to join their team.

 

The successful candidate’s duties will include, but is not limited to the following key performance areas:

 

Recruitment, Selection and Induction

  • preparation of adverts for vacancies (Drawing up Job descriptions and posting adds on various platforms)
  • schedule screening interviews using standard job application and interview questionnaire based on job requirements
  • reference checks – using interview summary sheet and record detail

Onboarding

  • Drawing up appropriate employment contracts
  • Welcome induction packs to be ready for the first day of onboarding
  • Induction training as per induction plan
  • contracting trainees, seasonal and permanent appointee’s using the correct contract agreements
  • ensure all employees have signed (and understand) an updated code of conduct and disciplinary code

 

Payroll

  • maintaining employee information on time and attendance and payroll systems
  • capturing and reconciliation of employee hours daily, weekly and monthly (using the timekeeping system & timesheets)
  • capturing / importing of approved employee hours to payroll system and generating transaction lists and payslips
  • pay slips distributed on pay day
  • payroll reports and monthly payroll system back-ups each month
  • Wages - hours calculated according to timesheets, leave allocation and deductions
  • Salaries - including timesheets, leave allocation and deductions (retail, admin and management)
  • control casual wages
  • general administration related to payroll (wage queries, employee information, skills development and employment equity information captured to system for reports)
  • Manage time and attendance system

 

Staff welfare and deductions

  • issuing staff clothing to employees as needed
  • keep stock levels up to date
  • re-order clothing and make sure branding gets done after three quotations is obtained and signed off by management
  • administrate fuel claims and fines
  • deduction’s reconciled to IOU file and processed to payroll for deduction on due dates

 Skills Development

  • liaising with management and identify skills shortages and where there is need to improve and discuss training needs with management to develop action plans
  • identifying suitable training interventions by accredited training providers
  • sourcing quotes per training intervention required
  • organizing and conducting internal / external training sessions / workshops for staff where required and in line with company goals / legislative requirements

 

Employee relations

  • consult and advise supervisors, management and staff on Labour relations issues.
  • monitor employee adherence to code of conduct and rules and follow up with managers to ensure that the relevant steps are taken to improve / enforce adherence (warnings).

 

General

  • develop, update and implement all HR policies and procedures
  • participate in health and safety activities
  • assist with workmen’s compensation / accidents claims
  • evaluate workforce needs - Analyse the skills and competencies required for each job and update job descriptions in line with the Company’s objectives
  • preparation and upkeep of job descriptions (What is expected) for all employees

 

 

REQUIREMENTS:

 

  • HR Diploma or equivalent
  • 2 years’ experience in a similar role
  • excellent clear and positive communication (verbal and non-verbal)
  • work well under pressure.
  • manage time and prioritise work effectively to meet deadlines.
  • accurately follow verbal and written directions from senior management
  • Customer-focused attitude, with high level of professionalism and discretion

 

WORKING HOURS:

Monday – Friday 08:00 – 17:30

This position is based at Strand Paint and Hardware, Strand

 

Please email an updated copy of your CV to vacancy.buildit@gmail.com, If you do not receive any feedback within 2 weeks please consider your application unsuccessful.