Debtors Manager

JOB PURPOSE: To Manage the Debtors and Domestic sales processes

Knowledge:
Accounting theory
Accounting systems software - Ezywine
General ledger accounts
Suppliers ledger accounts
Customers ledger accounts
Stock ledger accounts
Bookkeeping
Ethics and Corporate governance

Competencies and Skills:
Efficiency in Microsoft office packages and Ezywine
People management
Meticulousness
Problem solving
Lateral thinking
Accuracy
Systems adherence
Effective communication
Emotional Intelligence
Manage performance

KEY RESPONSIBILITIES OF ROLE:
General:
Ensure the accurate and timely processing on all related functions
Establish and maintain internal controls and submit for approval
Monitor & streamline controls and processes within own Department

Reporting:
Ensure all reports requested by CFO or FM are submitted in a timely manner
Monthly sales reports
Monthly commissions report to sales reps
Weekly overdue report

Cash and bank:
Posting and allocating daily receipts to Ezywine
Weekly bank reconciliation
Payfast online reconciliation
Cellar door sales and process management

Revenue and receipts (debtors):
Checking and capturing of new customers
Capturing of sales orders, invoices and credit notes
Maintaining contact with clients to ensure invoices are approved and cleared for payment
Managing all debtors accounts and domestic sales functions
Resolving queries both internally and externally around outstanding invoices or queries
Timely and effective collection of all debts and customers payments
Negotiating payment plans as and when customers become overdue

Expenses and payments (creditors):
Assist Cape Wine Exporters on suppliers (4 month temp)

Stock:
Domestic stock allocations and transfers

Admin:
Assist the Senior Logistics Manager with transport related functions
Assist the Finance Manager with the maintenance of Ezywine accounts
Support the sales team