Bookkeeper: Accounts Payable/General Ledger Specialist

Monday, 30 August, 2021
Maurisha Buys    
Cape Town  

Summary:

The Accounts Payable/General Ledger Specialist is responsible for maintaining and posting invoices and expenses in a timely fashion and performing other general ledger duties as assigned. The AP/GL Specialist will demonstrate a high level of diplomacy and tact during all customer interactions. The role will develop and maintain key accounts payable metrics and will be responsible for any special accounting projects as assigned.

Responsibilities:

Primary Functions

  • Post, record and reconcile all accounts payable
  • Fully understand and operate the current AP database (NetSuite)
  • Fully understand and operate the current expense reimbursement system (TBD)
  • Partner with company staff to ensure timely processing of expenses
  • Facilitate expense training to all company new hires
  • Track, and resolve all accounts payable issues in a timely and efficient manner
  • Review vendors monthly to determine 1099 status and request Form W-9 as needed
  • Generate 1099 forms for all vendors at year-end
  • Process all outgoing AP checks and payments, physical / electronic / ACH
  • Monitor payments made via check, company credit cards, and/or petty cash
  • Compile expense report and company credit card expenses
  • Assist with general ledger reconciliations and other general accounting tasks as assigned
  • Work with Department Manager & Controller to ensure accurate and efficient practices are always maintained and/or updated to remain profitable and compliant

Skills and Knowledge Requirements

  • Intermediate/advanced knowledge of NetSuite – two to three years’ experience desired
  • Intermediate/advanced user of Excel and strong grasp of all Office 365 applications
  • Elevated level of accuracy while processing a large number of receipts/invoices
  • Keen attention to detail and ability to keep records and files organized
  • Ability to multi-task, establish priorities and work independently
  • Understands the reconciliation process and takes initiative to routinely reconcile accounts
  • Consider the relative costs and benefits of potential actions to choose the most appropriate one
  • Professional verbal and written communication and interpersonal skills
  • Functions effectively under pressure of telephone queries
  • Communicate information effectively, accurately, and courteously both via e-mail and telephone
  • Detail oriented; Strong Analytical and problem-solving skills
  • Ability to use standard office equipment, such as fax machines, scanners, copiers etc.
  • Willingness to work a flexible schedule
  • Ability to work with multiple cultures in an international business arena and support diversity in the workplace
  • Effectively handle customer concerns and understands when to escalate through proper channels within the company

Educational and/or Work Experience

  • Associates Degree in Accounting or higher (alternatively, two or more years accounts payable and general ledger experience)
  • Two to three years NetSuite experience (or other cloud-based accounting software)


This is a work from home position where at times you are requested to be in office. Our office is located in Westlake Business Park.
To join our awesome team, please send updated resume together with salary expectation for the attention of Maurisha Buys (HR Manager): mbuys@allianceabroad.com