Administrative Co-ordinator

Thursday, 14 October, 2021
Crystal Lesch    
Franschhoek  

A vacancy exists for an Administrative Coordinator to join our team.  The successful candidate will report directly to the General Manager and related Managers in the Brand Homes Division.  The ideal candidate will have strong organizing, co-ordination, and administrative skills. Events planning and execution will also form part of this role.

Key Performance Areas and responsibilities include, but are not limited to:

o   Responsible for the overall administrative co-ordination of brand homes projects and events as             well as daily administrative functions for the office and various restaurants and events facilities.
o   Management of the administrative function of the office in the division and events facilities within         brand homes.
o   Processing of transactions on SAP and Platinum POS related functions, including assisting with             query resolution.
o   Fulfillment of general financial related requests and recons.
o   Prepare quotations and ensure that payments are received.
o   Managing the scheduling of stock takes and ensure timely submissions.
o   Co-ordinate weekly team meeting and take minutes.
o   Co-ordinate and book meetings with clients.
o   Ensure that bookings of events are dealt with efficiently and timeously.
o   Accurate, professional, and timeous correspondence with clients as well as relevant internal                 stakeholders.
o   Plan, co-ordinate and execute special days, events and promotions at the venues. 
o   Daily inspection of function facilities to ensure readiness and maintenance of facility.
o   Assist front of house staff with facility management.
o   Assist the GM and other managers with HR related administrative functions for the Department.
o   And any other administrative and or event related function that may be needed within Brand               Homes. 

Selection requirements for the position:

  • Qualification in: Office Administration.
  • Ability to demonstrate initiative and take charge.
  • Professional in conduct and appearance.
  • Strong attention to detail and a hard worker.
  • Excellent verbal and written communication skills; good presentation skills, as well as being able to work within a wide spectrum of diversity.
  • Team player as well as being confident, self-driven and have great networking skills.
  • Strong problem solving and numeracy skills.
  • Ability to remain calm under pressure.
  • Take ownership of tasks and be able to drive these to its completion with multiple stakeholders.
  • Must be creative and innovative.
  • 4 year’s administrative experience is a prerequisite.
  • 4 year’s experience in events management is required
  • Understanding of applicable industry regulations will be an advantage.
  • 1 – 2 years Office Management experience is essential
  • Solid Microsoft Office experience.
  • Experience in SAP or a similar business system.
  • Experience in Platinum POS or similar system

 THE FOLLOWING MUST BE INCLUDED IN YOUR APPLICATION:

A detailed CV and proof of highest qualification can be emailed to recruitment@dgb.co.za

Closing date: 20 October 2021. 

Preference will be given to candidates that fit our EE plan requirements.