Office Administrator

Wednesday, 15 November, 2017
Cavalli Estate     0218553218
Stellenbosch  

A well-known Wine Estate is seeking an office administrator to join their team.

Duties include but are not limited to:

Diary management, including arranging and coordinating meetings for the MD.

Financial management tasks including banking and handling the petty cash.

Assisting with wages and invoices.

Processing mails, screening calls and answering enquiries.

Attendance at meetings and to take minutes.

Maintaining confidential files and documents.

Folding pay slips and filing HR related forms.

General secretarial functions including but not limited to, typing, printing, copying and scanning.

Responsible for professional appearance of office, including arranging for cleaning.

Office and equipment maintenance, including replenishing consumables.

Weekly planning of drivers schedule.

Stationary and stock control including groceries and other office consumables.

Assisting with ensuring reservation sheets are properly managed.

Attend to guest enquiries and complaints, refer to appropriate person if it cannot be personally handled.

Communicate special occasions, notices, memos promptly to all staff.

Be willing to maintain a flexible schedule and scope of responsibilities should it be required by directors.

Updating and maintaining HR files weekly.

Update databases on a weekly basis.

Ensure that you are fully informed as to the Cavalli brand / ethos and all operations on the estate.

May answer immediate questions the guests have about the estate operations.

Update general info / admin documentation. Ensure it is saved to server.

Ensure that the Boutique stock take is up to date and that suppliers has received their consignment reports and follow up with payment.

Handle restaurant bookings on Monday’s and Tuesday’s.

Handle all Equestrian invoices and ensure payment is made.

Co-ordinate vouchers.

Co-ordinate monthly newsletter.

 

Must have:

Excellent communication skills

Must be able to multi task

Must be able to handle complaints professionally

Must be bilingual

Must have your own vehicle

Excellent computer literacy

Must be available to work some Saturdays

 

Please send your CV along with contactable references. Position is available immediately.