Office Administrator (CR296)

Thursday, 22 August, 2019
Feliciano Cardoso     074 316 0388
Paarl  

Our client, a well-known residential construction company based in Paarl, is looking for an Office Administrator to oversee and implementing Administration aspects.

 

KEY PERFORMANCE AREAS

  • General Office Administration / Reception duties
  • Organizing and diarising Directors’ Meetings and events
  • Printing, scanning and sending all documentation as instructed by Directors
  • Upkeep of Hard Copy Filing System for each Project in accordance with Standard Filing Format
  • Manage Insurance (Company / Office equipment)
  • Liaise with suppliers
  • Setting up and management of our Electronic System (Smartsheet) for each project relating to Quotations
  • Apply Standard Operating Procedure to obtain Quotations relevant to each project by issuing plans / designs to suppliers and subcontractors
  • Verification of Quotations
  • Request Quotation approval
  • Obtain quotations on Variations
  • Check status of Letters of Good standing with Building Industry Bargaining Council (BIBC) of subcontractors
  • Keep Material Order Form updated for each Project Manager, and submit orders to suppliers electronically
  • Keep our Projects List updated
  • Control Delivery Notes
  • Attend to Site Handover applications, Water & Electricity Connection, Order Site Boards, and attend to Health & Safety requirements
  • Attend to application for Occupation inspections and Occupation Certificates
  • Keep key dates updated on required electronic system (Smartsheet)

 

REQUIREMENTS

  • Bilingual – Afrikaans & English – excellent communication skills
  • Neat, presentable and well-organised
  • Computer literate, MS Office (Outlook, Word, Excel)
  • Own transport
  • Residential Construction related administration experience advantageous

 

SALARY

  • R8 500 per month

 

Please use the following reference number in the subject line of your email:  CR296 when applying for this position. Please submit your CV in Word Format, your salary expectation and notice period to info@cardosorecruitment.co.za. Kindly consider your application unsuccessful should you not receive feedback within 1 week.