Job Description: Part-Time Administrative Assistant (Building to Full-Time)
Location: Woodstock, Cape Town
Company: Ex Animo Wine Co.
Position Type: Part-Time (with potential to build to Full-Time)
About Us:
Ex Animo Wine Co. is a passionate, dynamic wine company based in Woodstock, Cape Town. Dedicated to representing exceptional South African and International wines, we work closely with producers, trade partners, and clients to share our love for unique, high-quality wines that tell a story. We are seeking a proactive and organised Administrative Assistant to support our team and help streamline operations as we grow.
Role Overview:
We are looking for a part-time Administrative Assistant to support our National Trade Sales Manager, who has over 20 years sales experience in the wine industry. The ideal candidate is proactive, patient, skilled at building trust to encourage effective task delegation, and detail orientated. This role will start part-time (12 hours/week) with the potential to build to full-time as the business grows and the candidate proves their value.
Key Responsibilities:
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Anticipate and address the National Trade Sales Manager’s needs by proactively managing schedules, emails, and tasks.
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Organize and prioritize workflows, ensuring deadlines are met and processes run smoothly.
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Assist in the planning, coordination, and execution of company events, including trade shows, tastings, and client engagements, ensuring seamless logistics, timely setup, and successful outcomes.
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Maintain and update records, reports, and data using Excel and Google Sheets with a high level of proficiency.
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Communicate clearly to clarify expectations, provide updates, and seek feedback to ensure alignment with the National Trade Sales Manager’s goals.
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Handle sensitive information with discretion and confidentiality, such as client details and sales agreements.
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Assist with ad-hoc administrative tasks, including document preparation, meeting coordination, and basic bookkeeping related to trade sales.
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Gently support the National Trade Sales Manager in delegating tasks by demonstrating reliability and competence.
Requirements:
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Proven experience as an administrative assistant or similar role.
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Advanced proficiency in Microsoft Excel and Google Sheets (e.g., pivot tables, formulas, data organization).
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Strong organizational skills with a keen eye for detail.
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Proactive mindset with the ability to anticipate needs and take initiative.
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Excellent communication skills, both written and verbal, to build trust and clarity.
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Patience and adaptability to work with a team in a dynamic environment.
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Confidence in handling tasks independently while maintaining a collaborative approach.
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Discretion in handling confidential information.
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Based in or able to commute to Woodstock, Cape Town.
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Availability for 12 hours/week initially, with flexibility to transition to full-time.
Preferred Qualifications:
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Experience in a small or growing business environment, ideally in the wine, hospitality, or trade sales industry.
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Familiarity with tools like Google Workspace, or similar productivity platforms.
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Knowledge of the South African wine trade is a plus.
Why Join Us?
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Be part of a growing wine company in the vibrant Woodstock area, passionate about exceptional South African wines.
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Opportunity to transition from part-time to a full-time role with increasing responsibilities.
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Work closely with a dedicated team in a supportive, dynamic environment at Ex Animo Wine Co.
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Flexible hours to accommodate your schedule during the part-time phase.
How to Apply:
Please submit the following to office@exanimo.co.za.
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Your CV.
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A brief cover letter 150-250 words highlighting your experience and why you’re suited to this role.
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Your salary expectations.
Applications close on 13 June 2025.
Note: Only shortlisted candidates will be contacted. We look forward to meeting our next team member!