We are seeking a grounded and intuitive
Executive & Team Coordinator to join a conscious and dynamic environment rooted in wellness, creativity, and connection. This role supports the leadership team in bringing structure to complexity and flow to operations, while cultivating deep and meaningful relationships with internal teams and external partners.
Ideal for someone who thrives in a purposeful setting, you are equal parts organiser and empath — someone who naturally brings clarity, warmth, and gentle authority to everything you do.
KEY RESPONSIBILITIES
Executive Support & Coordination
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Provide high-level administrative and operational support to the leadership team
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Manage scheduling, travel, and meeting coordination with thoughtfulness and efficiency
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Organise, prioritise, and track tasks and projects to ensure seamless execution and flow
Internal Alignment & Operational Flow
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Support cohesion across departments by facilitating clear communication and structured follow-up
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Act as a steady point of contact for internal teams, supporting project timelines and deliverables
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Bring rhythm and clarity to internal systems, tools, and team rituals
Partnership & Guest Relations
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Build and nurture relationships with partners, collaborators, and guests with emotional intelligence and professionalism
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Assist in the coordination of partner visits, guest experiences, and collaborative projects
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Communicate with care, curiosity, and confidence to reflect the values of the retreat
Strategic Support & Flexibility
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Move fluidly between high-level thinking and hands-on support, contributing where needed most
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Anticipate needs, ask the right questions, and offer insight with grounded presence
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Work comfortably in a dynamic, non-linear environment that values intentionality over urgency
SKILLS & ATTRIBUTES
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Proven experience in executive assistance, operations, partnerships, or guest-facing roles
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Exceptional organisation, follow-through, and time management skills
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High emotional intelligence and the ability to hold space for others
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Calm, confident communicator — written and verbal — with strong attention to tone and detail
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Tech-literate and comfortable with systems like Google Workspace, Notion, Slack or similar
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Natural connector with a balance of intuition, discernment, and diplomacy
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A deep appreciation for wellness, nature, and mindful living
This is a full-time, on-site role based in Franschhoek.
The position offers an opportunity to work within a nurturing, purpose-driven environment — one that invites you to show up as your whole self and contribute meaningfully to something greater.
If you meet the criteria & wish to apply, please email your updated CV to tanya@tanyaserra.co.za