HR Manager

A Historic Lifestyle Wine Estate seeks a HR Manager to process and manage

Staff compliment 100

Payroll Management

• Manage/oversee the accurate and timely payroll processing.

• Checking weekly that all updated hours are done per department weekly and send to Financial Manager

• Maintain payroll records and address employee payroll queries.

• Plan and manage with department head all leave balances within the allocated annual days.

Employee Lifecycle Management

       Recruitment and Selection

• Collaborate with hiring managers to define job requirements, draft the required job outline for the various positions.

• Coordinate with recruitment agencies where applicable.

• Manage the end-to-end recruitment process, including screening, interviews, reference recording and offer negotiations.

• Ensure entire HR pack is completed with all required information for onboarding purposes within 2 weeks of starting work at Laborie Estate.

• Onboarding and Induction

• Design and execute induction programs for new hires, ensuring alignment with company culture.

• Onboarding old staff during off-season, ensuring all staff goes through the induction at least once per year

• Conduct onboarding sessions, including all documentation and policy training – weekly dates.

Offboarding

• Manage resignation and termination processes, ensuring compliance with legal requirements.

• Conduct exit interviews and provide insights for retention strategies.

Filing and Documentation

• Maintain and update all employee records, ensuring availability and compliance with data protection laws (POPIA).

• Maintain a manual and electronic employee details record for easy access by authorised personnel.

• Prepare documentation for audits and compliance checks by Department of Labour.

Reporting

• Weekly Reports

• Recruitment progress and pipeline updates.

• Disciplinary and grievance outcomes

• Staff cost VS Turnover – making sure the financial accountant has the info he needs to complete

• Updates on compliance with Skills Development Plans –

  1. Raymond assists with the financial reconciliation for SARS and Auditing purposes.

• Monthly Reports

o    Updated report on all leave taken and approved the previous month

• Workforce analytics (turnover, absenteeism, time-to-hire).

• Payroll summary reports: Variance reporting on head count and labour cost, overtime ext.

  1. Raymond will supply the info required from payroll for me to submit.

• Update on new employees as well as reporting on exit interviews conducted.

• Updated on all staff filing, updates on what was done in the month.

• Status of ongoing labour relations matters.

• Quarterly/Annual Reports

• Employment Equity & Skills Development Reports.

• Training and development outcomes aligned with Skills Development Levies (SDL).

• Comprehensive HR performance metrics for executive review.

Employee Relations

• Serve as the first point of contact for employee grievances and disciplinary processes, after direct management has failed to sort out the problem.

• Implement employee engagement and wellness initiatives.

• Ensure all HR practices align with the LRA, Basic Conditions of Employment Act (BCEA), and other South African labour legislation.

• Act as the lead representative in union engagements and collective bargaining agreements.

• Prepare and manage all cases for the CCMA, including drafting notices and managing dispute resolution processes.

Training and Development

• Identify training needs and coordinate development programs.

• Maintain training records and track compliance with required certifications.

• Develop a training schedule for all departments on a quarterly basis

Policy and Documentation

• Develop, implement, and regularly update HR policies and procedures.

• Maintain a comprehensive filing system for all employee records (physical and electronic).

• Ensure confidentiality and compliance with data protection regulations. (POPIA)

Compliance

• Ensure adherence to labour legislation and internal policies.

• Manage all workplace policies, including leave, attendance, and performance reviews.