Cape Town – Constantia Wine Route: A prestigious 5-star Hotel & Spa is seeking an experienced Functions & Events Coordinator to oversee all aspects of event planning and execution. This exciting role calls for a highly organised, energetic professional with a passion for creating exceptional guest experiences through flawless functions, conferences, and special events.
Purpose of the Role: To manage provisional and confirmed function bookings, ensure seamless coordination across departments, and deliver successful internal and external events. The role requires strong organisational skills, leadership ability, and hands-on involvement in all stages of event planning and execution.
Key Responsibilities Include but Are Not Limited To
- Manage all function and event bookings, ensuring no double bookings occur
- Maintain updated function sheets and communicate details to all departments
- Develop proposals that meet client requirements and present within deadlines
- Liaise with clients, vendors, and service providers to coordinate event logistics
- Conduct site inspections and advise clients on venue and service options
- Oversee and manage events on the day, including set-up, guest relations, and vendor coordination
- Support marketing initiatives related to events and create sales opportunities for future business
- Monitor budgets, issue invoices, and provide accurate financial reporting
Criteria for the Role
- 3–5 years’ experience as a Functions & Events Coordinator (hospitality or luxury environment advantageous)
- Proficient in MS Office Suite with working knowledge of hotel property management systems (e.g. Opera, Micros, or similar)
- Previous supervisory or leadership experience
- Excellent communication skills and strong command of English (Afrikaans an advantage)
- Sound numeracy and administrative skills
- Ability to plan ahead, multitask, and work under pressure
- Enthusiastic, motivated, and a strong team player
- Willingness to work shifts and flexible hours as required
To apply:
https://webapp.placementpartner.com/wi/vacancy/?id=helderbergpersonnel&VacRef=SW005773&preview=c44f5e0cf9601c82e493f5f8352bbb60
Christine Loopstra : christine@helderbergpersonnel.co.za