Bookkeeping - Admin (Wine & Hospitality)

BOOKKEEPING

Oversee the Invoicing, CT-Notes
Monthly debtors Statements etc.
Reconciling statements accurate
Circulate bi-weekly Customer Age Analysis
Recording and processing the petty cash transactions on SAGE.
Counting petty cash at month and year end – provide figure to accountant.
Uploading and processing the bank statement on a monthly basis and allocating to the correct revenue or COS expense line.
Link payments received to customers and their associated invoices.
Link payments made to relevant expense lines/loan accounts/petty cash/VAT lines.
Print and share monthly bank statements with Accountant and ensure that this balances to SAGE.
Prepare Quotations for provisional bookings and load on SAGE.
Allocate deposits received on SAGE to customer accounts
Budgeting, cash flow and maintenance thereof.
SARS related items not covered by accountant when required
On a monthly basis convert completed quotations to invoices and allocate payments to these. Reduce by breakage deposit.
Manage and save invoices to the shared accounting drive
Monthly meeting with accountant
Conduct annual year end stock take on 28 February

Comply with all statutory, legal agreements, accounting policies and procedures

PAYROLL

Process the monthly payroll in conjunction with the operational team and owners.
Capture the permanent employees working hours and calculate any overtime payments due to them.
Process the overtime payments
Process any loan/advance payments
Process any token purchases
Process any bonuses (annual or spray) in relevant months
Process any casual payments and work out their leave allocation
Process any leave forms for permanent workers in SAGE
Process any absent unpaid leave days
Print and save reports accordingly
Process UIF submission
Print and share EMP201 with accountant to prepare the SARS payment
August and February prepare the EMP 501 submissions to SARS
Monitor annual minimum wage increases and statutory changes and apply accordingly to the payroll.
Discuss and implement any annual salary increases with owners and implement.

ADMINISTRATIVE

Processing and input of information on Liquor logic
Conduct or request assistance to conduct monthly stock takes in order to keep accurate records for the accountant.
Assist with daily administrative office tasks
Represent the co. in a positive manner in all interactions
Update selling prices on POS back office and (in time) load new stock purchases onto the system.
Interact with suppliers, service providers and clients.
Responsible for IT Management
Good record keeping and maintenance of information.
Prepare responses, communicate, and correspond to routine inquiries.
Export and export documents
Perform general administrative duties to include, but not limited to, basic functions of copying, mailing and filing.
Assist with responding to accommodation and event enquiries, from quotation to confirmation stage.