Temporary Admin Position - Franschhoek Wine Farm

We are currently seeking a temporary Administrator for a 4-month contract. The successful applicant should be able to perform the following duties:

Reception

1. Answer incoming telephone calls, direct calls accordingly, and take messages when required.

Sales

1. Maintain a daily record of wines sold to debtors, including restaurants, liquor stores, and export clients.

2. Process sales information for monthly stock reconciliation and submit to Head Office monthly.

3. Compile monthly sales figures, including sales targets, local sales, counter sales, and export sales, and provide copies to the winemaker.

4. Prepare all export documentation required for loading export orders.

Stock Control

1. Maintain accurate records of all wines leaving the cellar.

2. Conduct monthly stock takes of bottled cellar stock and submit reports to account program.

3. Coordinate logistics for stock transfers to various warehouses.

4. Submit cellar, dispatch, and bulk stock reports to Hussain.

Debtors

1. Receive and process orders via telephone and email, including local, restaurant, export, and bulk orders.

2. Use the accounting program to generate and print invoices for all orders.

3. Prepare delivery notes and waybills for each order.

Customs and Excise

1. Print and verify local sales records on the accounting program.

2. SAWIS Administration

3. Customs and Excise.

Creditors

1. Prepare invoices and statements for payment.

2. Allocate creditor payments accurately.