Admin Assistant - Wine Marketing - Internationally Owned Wine Estate, Stellenbosch

Friday, 24 December, 2021
  • 2 - 3 years’ experience in an administrative support role
  • Relevant tertiary qualification will be an advantage
  • Completed wine courses will be an advantage
  • PC Literacy – MS Office – advanced Excel user
  • Excellent organization & time management skills
  • Strong writing and copy-editing abilities
  • Fluent in English
  • Excellent people skills
  • Attention to detail
  • Must be well-presented
  • Drivers License & own reliable transport


Marketing and Brand Development

  • Assists in coordination of all levels of branding production
  • Website updates
  • Updating product information (tasting notes & packshots)
  • Responsible for printing of tasting notes, media packs and Wine Club collateral
  • Registration for wine shows, prepares logistics of wine stock and marketing materials to support those shows, and inputs show dates into the Wine Team calendar
  • Registration for wine competitions, prepares logistics of wine stock and marketing materials to support those competition entries, and inputs result dates into the Wine Team calendar
  • Keep inventory of all branding material and the storage and logistics thereof.

Online Sales

  • Manages online shop & responds to all customer enquiries.
  • Processes all online orders creating waybills, schedule delivery and filtering to the various departments to ensure packing, invoicing and collection are facilitated
  • Responsible for maintaining communication with customers to ensure they are informed of their shipments progress.

Sales Support

  • Capturing monthly sales data
  • Facilitates requests for sample stock and marketing materials for regional Brand Ambassadors
  • Supports sales staff at wine shows and tastings as necessary

Administrative Support

  • Updates and organizes all Wine Marketing Drives & Folders – V: and Dropbox
  • Coordinates travel arrangements for the Wine Team
  • Responsible for management of the email database
  • Diary management for Wine Team
  • Responsible for office management (i.e. ensuring print cartridges/paper are in stock, arranging cleaning of the office, arranging tech support when needed)
  • Responsible for stocking the blending room fridge
  • Coordinates hosting arrangements for the Wine Team

Logistics Support

  • Coordinates logistics for all sample deliveries and promotional stock to trade
  • Coordinates logistics and stocktake of packaging
  • Coordinates logistics for all online orders

Competitive market-related salary on offer (including benefits)

To apply, please email CV’s to, stating your current gross ctc monthly salary + notice period