KEY RESPONSIBILITIES
Finance
Receive and review all invoices
This involves confirming correctness of invoices as well as supporting documentation,
Connect with internal role players to confirm invoices,
Applying correct Pastel codes for later processing,
Contact Financial Department regarding any queries and issues
Follow up with suppliers to sort out issues with invoices, credit notes, etc.
Assist tasting room with queries or issues with POS and payments
Assist tasting room with any stock related issues and inventory control
Maintaining and managing budgets for various aspects of estate, whether tasting room or farming,
Reconciliations as requested from fin department
Wine Cellar Admin
General management all wine related paperwork, specifically SAWIS paperwork (Green Cards & Pink Cards)
Liaison with the winemaking team
Excise related documentation and paperwork
Reconciliations related to the SAWIS or Excise duties
Liaison with winemakers to verify stock levels and figures
Vineyard related Admin
Liaison with farm manager regarding any vineyard related expenses
Maintaining planting budget,
Maintaining vineyard establishment costs as well as ongoing vineyard expenses
The above will be in conjunction with the Fin. Department as well as farm manager
General assistance with certification processes such as IPW and WIETA
Administrative (General)
Any administrative functions related to the estate. This can range from ordinary office administration to the tasting room, vineyard and cellar.
Link the wine estate and financial division at bottling plant regarding any queries
Following up on orders and deliveries
Checking of delivery notes and related documentation
Assistance with staff matters and the clock system in order to handle queries regarding overtime and
Handling of stationery and other necessities for office as well as possible IT assistance
Assistance to marketing team with any admin related issues.
General recordkeeping and filing
Estate related Admin
Administrative liaison with tenants of cottages,
Following up on rental payments,
Sending out statements
Requirements
Relevant tertiary qualification in finance and matric
3 - 4 years’ experience in a similar position in the wine industry
Previous Wine Estate experience essential
Computer literate: Pastel and Excel; Wine MS advantageous.
Administrative aptitude
High levels of accuracy
Strong figure orientation
Loyalty and reliability
Email applications to marizanne.m@telkomsa.net